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Legal Secretary

Legal Secretary

  • Location

    Bristol

  • Sector:

    Legal

  • Job type:

    Permanent

  • Salary:

    Competitive

  • Contact:

    Abbie Jackson

  • Email:

    ajackson@yolkrecruitment.com

  • Contact phone:

    02921 673 742

  • Job ref:

    BH-28587-1

  • Published:

    almost 2 years ago

  • Expiry date:

    2022-05-21

  • Start date:

    2022-04-20

Legal Secretary  
Bristol – 50/50 hybrid  

This is a fantastic opportunity to join a top tier, international law firm with offices in the UK as well as offices in Dublin, Madrid, Paris and many others.

This firm has an impressive legal pedigree, with 142 chambers UK 2021 practice area and individual lawyer rankings. In the Legal 500 UK 2021 the firm received top tier ranking for 37 of its practice areas and 58 Lawyers were singled out in the ‘Leading Individual’ rankings.

This is a very exciting opportunity for a Legal Graduate or experienced Legal Administrator to join a highly regarded firm working on a range of matters.

Within this position there are a number of opportunities to work on matters with international clients, and interesting projects.

This is what you'll be doing 


As a Legal Secretary you will be working with the Operations hub supporting the secretarial team.

  • Preparing correspondence and documents from digital dictation alongside proofreading speech recognition dictation
  • Answering/making telephone calls
  • Managing the case management system
  • Keeping case files organised and logical
  • Preparing documentation bundles and use of e-bundling software
  • Setting up of new files/archiving of files
  • Filing, photocopying, scanning and faxing
  • Checking of notification in-boxes and/or homeworker in-boxes
  • Copying disks
  • Use of encryption software
  • Assisting with the planning and booking of travel arrangements
  • Assisting lawyers with admin tasks e.g. expenses, diarising meetings etc.
  • Booking client meetings
  • Assisting with ad-hoc business development and communications activities to include but not limited to producing branded presentations and team sheets in PowerPoint, mail merges in Word, spreadsheets in Excel, client contact reports, printing and collating delegate packs and possible meeting and greeting of delegates
  • An understanding of financial administration
  • Ensuring client contact information is kept up to date and data is accurate
  • Assisting the team to work electronically and maintain a paperless environment
  • Helping to maintain a clean office and clear desk
  • Working knowledge of our computer systems and packages e.g. Word, Excel and PowerPoint and bespoke packages
  • Supporting on cost-saving initiatives such as cheaper travel options and split tickets
  • Regularly liaising with lawyers within the team and STL to keep them updated as to workflows
  • Ensure lawyers are updated in relation to deadlines for work
  • Share knowledge within the team relating to any changes within external client set ups e.g. client contacts leaving/joining the client
  • Advising Accounts/IT of any change of address/telephone numbers/change of name of any external client so that databases are updated
 
 
This is what you'll bring to the Team

You will ideally have experience of some of the following:

  • Previous secretarial experience is desirable but not essential
  • Audio typing experience is desirable but not essential
  • Confident in multi-tasking
  • Minimum 5 GCSE’s including C in English and Maths or equivalent 
  • Must have strong IT skills
  • Ability to prioritise and multitask
  • Excellent eye to detail
  • Ability to communicate clearly and in writing
  • Team orientated and flexible can do attitude
  • Previous experience within personal injury/ litigation / conveyancing / Wills and probate desirable

This is what you'll get in return


These are a few of the benefits you will get in return:
  • £300 allowance for home equipment
  • Progression options 
  • 24 days annual leave that increases with service
  • Pension contribution
  • Group income protection
  • Life assurance
  • Wellbeing hub
  • Voluntary benefits
  • Bonus opportunity after probation
  • Private medical insurance
  • And more…
Are you interested in this position?
If you are looking to pursue the next step in your career with a highly regarded law firm, we encourage you to apply by contacting Abbie Jackson on 07458 160 616 or alternatively send your CV to Ajackson@yolkrecruitment.com.

Yolk Recruitment is an equal opportunities employer and embraces diversity in our workforce. We employ the best people for the job at hand and actively encourage applications from all qualified candidates, regardless of gender, age, race, religion, sexual orientation, disability, educational background, parental status, gender identity or any other protected characteristic. We champion and celebrate diversity at Yolk allowing our team to bring their whole selves to work.
*Please note, whilst we do our best to contact all candidates, due to the high number of applications we receive we cannot guarantee this for every role. If you have not heard anything from us within 7 days of applying - then unfortunately you have been unsuccessful. Please keep an eye on our website for more opportunities.
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