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Executive Support & People Officer

Executive Support & People Officer

  • Location

    Cardiff

  • Sector:

    Public Sector & Not-for-Profit

  • Job type:

    Permanent

  • Salary:

    Up to £30000 per annum

  • Contact:

    Hannah Welfoot

  • Email:

    hannah.welfoot@yolkrecruitment.com

  • Job ref:

    BBBH35411

  • Published:

    about 2 months ago

  • Expiry date:

    2024-05-05

  • Consultant:

    ConsultantDrop

Yolk Recruitment Public Sector and Not-for-Profit is proud to be working exclusively with Community Housing Cymru, the voice of housing associations in Wales, to appoint an Executive Support and People Officer.

The Organisation:

CHC represent 34 not-for-profit housing associations that provide almost 165,000 homes to 10% of the Welsh population.

Their collective vision is to make Wales a country where good housing is a basic right for all.

CHC's members work throughout Wales, providing homes and services to a wide range of people. As their trade body, CHC fight for the things they need to support their communities, and to ensure that together they can achieve their vision.

As an influential voice, CHC work to secure stable and sufficient funding, alongside a policy framework that supports investment in new and existing homes and support services.

The Opportunity:

Along with working closely with CHC members, Senior Management, Suppliers, External Event Venues, CHC Board, and Stakeholders, you will provide proactive, confidential, professional and high level support to the Chief Executive and Deputy CE/Director of Policy.

The successful candidate will oversee an effective and efficient high-level People Administration service to the Director of Finance and Governance, also liaising with external HR Consultants as and when required.

Key Responsibilities:

Executive Support to the Senior Leadership Team -

You will provide support to the Senior Leadership Team (SLT) with internal and external projects to drive the organisation forward. This will include, but not limited to:

  • Diary management, co-ordinating meetings, booking rooms and venue bookings.
  • Organise and book international and domestic travel.
  • Producing and circulating and filing agendas and document management.
  • Project administration work including updating project planning and reporting documentation.
  • Upcoming projects include but are not limited to work around affiliation fees, procedural improvements and Welsh Language.
  • Taking minutes of meetings.
  • Proof-reading data.
  • Manage emails, post and telephone calls.

HR and Administrative Support -

  • Devising implementing and improving systems and procedures to meet team needs.
  • Update CHC's database and undertake data cleansing campaigns to ensure that all details are up to date.
  • Undertake HR administration duties such as updating the HR system and running off timely reports, assisting in the administration of training logs, L&D planning and goal setting reporting.
  • Support the recruitment process at CHC, ensuring that job descriptions are posted to the website and third party sites.
  • Support with candidate management and ensure that the EDI guidelines are adhered to.
  • Organise interview dates and appointments.
  • Organise any required all-staff training and away days.

Facilities Management -

  • Be the 'go to' person regarding questions and queries on CHC's serviced offices.
  • Monitor the contract to ensure that the contracted services are provided in the expected manner and in accordance with the contract.
  • Be responsible for the collection, scanning and allocation of post, which is sent to the office, ensuring that staff receive scanned copies of the post in a timely manner.
  • Any other reasonable duties that may be required from time to time.

Essential Requirements:

  • Demonstrable track record of providing efficient, high-level executive support to a Senior Leadership Team.
  • Competent at minute taking and proof-reading reports, data and producing agendas.
  • Experienced in diary and calendar management and booking international and domestic travel.
  • NVQ Business Administration Level 1, or suitable administrative experience.
  • Project support experience.
  • Experience of working to tight targets and deadlines.
  • Methodical approach to work and a keen attention to detail.
  • Demonstrate excellent customer service skills with evidence of working with a range of stakeholders.

Benefits:

  • Full-time (35 hours per week), permanent opportunity offering a competitive salary.
  • Flexible working - focussing on outputs not time worked.
  • Company sick pay scheme.
  • 25 days holiday per year, increasing to 30 days by year 5.
  • 4 additional days leave at Christmas.
  • Defined contribution pension.
  • Enhanced maternity, adoption, and paternity leave.
  • Paid professional subscription, where it relates to your role.
  • Paid for cash health plan.
  • Access to face to face counselling.
  • Car loan scheme.
  • Cycle to work scheme.
  • Career breaks.
  • Personal learning and development fund.
  • Subsidised gym membership.
  • Office Christmas party.
  • Team away days.
  • Social events and get-togethers.
  • Externally benchmarked salaries, reviewed every three years.
  • Annual cost of living award.

If you think this one's for you:

Please contact Hannah Welfoot at Yolk Recruitment: 07458 143 279

Yolk Public Sector & Not-for-Profit team works with organisations across the UK to fulfil their recruitment needs and to achieve their D&I objectives. We recruit temporary, contract and permanent hires for 1 off specialist needs or for volume campaigns. We support our applicants to navigate the public sector recruitment processes and secure their dream jobs.

Yolk Recruitment is an equal opportunities employer and embraces diversity in our workforce. We employ the best people for the job at hand and actively encourage applications from all qualified candidates, regardless of gender, age, race, religion, sexual orientation, disability, educational background, parental status, gender identity or any other protected characteristic. We champion and celebrate diversity at Yolk allowing our team to bring their whole selves to work.

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