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Facilities Assistant

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  • Location:


  • Sector:

    Office Support & HR

  • Job type:


  • Salary:

    £25000 per annum

  • Contact:

    Kim Partridge

  • Email:

  • Contact phone:

    02921 673 712

  • Job ref:


  • Published:

    12 days ago

  • Expiry date:

    24 December 2021

  • Start date:


Facilities Coordinator
Cardiff (Centrally based)
£25,000 p/a + excellent benefits 

Are you an experienced Facilities Assistant or Administrator looking for a new challenge? Or perhaps you're an efficient Office Coordinator or Receptionist looking for a move in to the world of facilities! 

Either way, we'd like to hear from you.

Yolk Recruitment are proud to be hiring for a dynamic and solutions driven Facilities Management team who put high quality service at the forefront of everything they do.

We are looking for a motivated, hands on individual who enjoys working in a busy and varied role. Experience within Facilities would be helpful, however, full training will be given. If you are an outgoing and friendly team player with great organisational skills, then this could be the role for you. 

This is a Cardiff based permanent role, and does require an office presence.

As the Facilities Assistant, you’ll be responsible for supporting the delivery of an efficient, effective and flexible facilities service, to enable the successful operation of the property. The main purpose of this role is to help with the effective running of the Facilities services function for the Cardiff office. You will ensure systems and services are delivered professionally and efficiently, liaising effectively with team members, building management and external contractors.

What you'll be doing:

  • Daily building walk arounds - reporting faults, building issues and housekeeping. Ensuring the office, meeting rooms and kitchens are tidy and fully stocked with refreshments. Carry out floor walking activities ensuring all areas are tidy, clean and organised.
  • Managing the meeting room / training room coordination. Working closely with stakeholders organising department training sessions and having full ownership of completing the furniture set ups frequently and creating layouts to suit the booking requests.
  • Health and Safety responsibilities, completing monthly safety sampling assessments.
  • Log all issues (air con temperature, lighting, broken doors/furniture, utility usage etc), organising repair works with landlords and sub contractors.
  • Ensure external contractors attend site as per maintenance schedule and that all necessary documentation is available in advance.
  • Act as a First Aider and Fire Warden for the office.
  • Assisting with the receiving of goods and equipment and storing deliveries.
  • Managing the on site merchandise, stock, deliveries and distribution to new starters.
  • Coordinate changes to staff and visitor access, managing access cards log.
  • Covering Reception duties when the Receptionist is on lunch or holidays.
  • Taking on new tasks and assisting the business as and when required.
  • Maintain open communications and relationships with colleagues, suppliers and stakeholders to help improve service levels.

The skills and experience you'll bring to the role:

  • Strong IT and administration skills
  • Good attention to detail
  • Ability to multi-task
  • Ability to provide first class customer service under pressure
  • Proactive approach
  • A can-do attitude, offering flexibility, quick thinking and proactive approach.

And here's what you'll get in return:

  • 33 days holiday (including public hols plus additional birthday day off)
  • 16 hours paid volunteering time a year
  • Family friendly leave policies
  • Private Medical Insurance with VitalityHealth
  • Discounts on cinema tickets, restaurants, shopping and train tickets via a Perkbox membership
  • Access to ‘salary sacrifice’ benefits such as Cycle to Work scheme
  • Gym membership options

Are you up to the challenge?
If you believe that you have the skills and experience for the role – then please get in touch.  We also offer a referral scheme for any candidates whose details are passed to us that we successfully place.  If you have any further questions then please contact Kim Partridge at Yolk Recruitment.
Yolk Recruitment Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Yolk Recruitment Limited is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at’